Executive Assistant Job at Compunnel Inc., Boston, MA

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  • Compunnel Inc.
  • Boston, MA

Job Description

Primary Responsibilities:

  • Provide primary support to the designated Fixed Income team members.
  • Work closely with the Fixed Income administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member.
  • Calendar management in Microsoft Outlook.
  • Coordinate and manage virtual and on-site meetings.
  • Coordinate travel arrangements, including securing visas and arranging meetings.
  • Oversee proper protocols are followed for visitors of the building.
  • Communicate and follow-up on requests and deadlines.
  • Request new subscriptions and renewals for team as needed.
  • Renew professional memberships for team.
  • Obtain wet/e-signatures as needed.
  • Prepare and edit materials using Microsoft PowerPoint, Word and Excel.
  • Create and process purchase requisitions in Ariba.
  • Complete and submit expense reports in Concur.
  • Assist with ad hoc projects and initiatives.
  • Provide phone and message support.
  • Print, copy, scan, and file materials.
  • Sort and distribute mail.
  • Maintain and order office supplies.

Job Requirements:

  • Bachelor’s degree and a minimum of 5 years related experience preferred.
  • Excellent verbal and written communication skills.
  • Highly organized and with a strong attention to detail.
  • Strong organizational skills and ability to juggle multiple tasks.
  • Must be able to work both independently and as a team, and adapt to various needs of Fixed Income.
  • Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm.
  • Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment.
  • Advanced level MS Word, Excel, Outlook and PowerPoint, familiarity of Adobe Pro, AdobeSign, DocuSign.
  • Ability to learn and work with various applications used by Fixed Income.

Job Tags

Temporary work, Remote job,

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