Job Description

Payroll Specialist

JOB-10043197

Anticipated Start Date

01/06/2025

Location

Appleton, WI

Type of Employment

Contract-to-Hire

Employer Info

Our client is a heavy industrial construction and prefabrication solutions provider.

Job Summary

Our client is seeking a Payroll Specialist, you will be responsible for processing union payroll, reports, and government taxes. Supports the day-to-day functions of the payroll team.

Job Description

• Coordinate with field management staff to collect union new hire paperwork. Ensure information is complete and accurate. Follow up on any issues or missing information.
• Create union employee record in ERP system, updating employment data or status changes. Ensure severance, termination, and disciplinary forms are reflected appropriately.
• Review field time entry reports for potential errors in hours, union, pay class, and per diem. Follow up with site teams and address as appropriate prior to payroll processing.
• Process weekly union payroll and off-cycle checks in a timely manner by importing time details and validating entries created. Confirm calculation of earnings, deductions, garnishments, union liabilities, and taxes. Ensure paychecks are distributed on time.
• Prepare monthly union remittances. Using system reports, calculate amounts and submit payment requests, ensuring reconciliation between liabilities accrued and payments. Match payments with labor details and remit to appropriate funds.
• Prepare reports, check for accuracy, and resolve discrepancies as part of business recordkeeping and compliance activities.
• Respond to and resolve any union employee payroll inquiries.
• Process employment verifications and unemployment claims by deadline outlined. Escalate unemployment hearing notices to Human Resources.
• Submit new hire reports to state agencies.
• Process child support and other court orders as necessary.
• Performs other duties as assigned
• Complies with all policies and standards

Skills Required

• Superior attention to detail
• Strong problem solving and analytical skills
• Excel knowledge/experience – formulas, look ups, pivot tables, etc.
• Must have the ability to use Excel to manipulate and analyze data.
• Must have excellent organizational skills, problem-solving skills, and attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Experience processing construction payroll preferred.
• Experience with Oracle or other large software vendors preferred.

Education/Training/Certifications

• Must have a high school degree and min 3 years of payroll experience (Must Show on Resume).

Additional Requirements

• The team is looking for local candidate.
• All interviews will be in-person.
• This position will sit in the Company headquarters in Appleton, WI.
• There's no remote/no hybrid opportunity.
• This position is eligible for flex 9/80 schedule. If candidate is interested in working the 9/80 schedule, they must start a traditional work week schedule first and then have a conversation with the manager. It would up to manager's discretion when the 9/80 schedule will take in effect.
• Candidate will work around 40-45 hours per week.

Pay Rate/Salary

• Base Compensation: $24/hour - $27/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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